Use this letter as the final stage of your Debtor Management Procedure to alert debtors of your rights under your Terms & Conditions of Trade and the implications for it if payment is not then forthcoming.
Re: Invoice No. <<XXXXXXX - $XXX.XX>>
We refer to our above Invoice and previous requests for payment. We note that despite our requests our Invoice remains outstanding. Please note that you are now in default of our Agreement.
Unless you now attend to payment in full strictly within seven (7) days of the date of this letter it is our policy to refer the matter to our Collection Agent, Fast Track Debt Collection, for recovery without further notice. Please note that if such action is necessary you will also be liable for collection costs and interest pursuant to our Terms & Conditions of Trade in addition to the invoiced amount.
We understand that Invoices can sometimes be inadvertently overlooked or not prioritised.
We trust that you will now give this matter appropriate attention and attend to payment within seven (7) days so that no further action will be necessary on our part to recover payment.
If you are unable to attend to payment within seven (7) days please contact us on receipt of this letter so that alternate arrangements for paying and securing the debt might be considered.
We look forward to payment.
If you have already attended to payment, please disregard this letter.
If you don't already use the TradeSafe Contracts to make effective everyday business contracts and would like to know if you could improve your contracts and contracting procedures please do not hesitate to contact us on 1800 077 780.